Eye and hearing testing company deploys electronic transfer system

Home eye and hearing testing company OutsideClinic has deployed an electronic transfer system in a bid to enable secure and instant referrals its NHS partners and GPs.

The solution from British technology provider Advanced – Docman Connect – enables online clinical communication between care settings delivered within a secure and structured messaging platform.

Richard Gibson, operations director at OutsideClinic, said: “With aspirations to be a digitally-led business, it is important for us to streamline our GP referral process – not only for the benefit of GPs and NHS partners but patients too. A digital solution that enables us to easily and quickly transition from paper to electronic documents is therefore paramount. However, as with any patient-facing organisation, dealing with an ever-increasing number of referrals, all of which contain vital, sensitive information, poses a challenge. It meant we needed to incorporate a comprehensive system would ensure patient confidentiality and security.

“Docman is the ideal solution for us. It means our patient data is secure, the referral process is much more streamlined – providing an instant record of our clinicians’ findings and concerns – and GP time is spent focusing on referral content rather than matching physical records with patients. This joined-up, digital approach is a real time and cost saver.”

The firm will be saving around £12,000 on paper-based referrals annually as well as making significant time savings, driving major efficiencies to its NHS partners and GP surgeries.

OutsideClinic uses Docman Connect to send referrals to GPs instantly, which can also include hi-resolution photographic retinal images, delivering higher quality than the previous method of printing and sending in the post. The clinical documents are sent and received with a full audit trail.

Ric Thompson, managing director of health and care at Advanced, said: “The NHS Long Term Plan, published in January this year, highlights the importance of technology in the future of the NHS. External partners, such as OutsideClinic, have a key role to play in its digitisation and the deployment of Docman Connect means that our latest customer is able to complement those important NHS Digital strategies.

“OutsideClinic is a great example of how other health and care providers can use a digital messaging platform to benefit the NHS. Docman makes the ambition of helping GPs and clinicians become much more efficient and effective, through the use of technology, a reality.”

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